President Randy Olson opened the 2011 annual meeting at 10:30 a.m. by welcoming the 55 members and guests. Randy announced that a Board of Directors meeting would follow the annual meeting and all were welcome to attend. 

President’s Report: President Randy Olson gave a re-cap of Board activities for the past year. Except for the months of September through December of 2010, the Board met monthly. In January, the “fire exit” roads were assessed. These exits include the jeep trail at the end of the Bolden’s driveway up to Blue Grouse Road and the stretch of Big Canyon Road and Shuck Creek Road that are not maintained on a routine basis. All exits were traversed by John Urbahn who removed rocks and limbs that impeded travel. The Board also discussed the possibility of crushing our own gravel and looking into the cost-effectiveness of doing so. It was agreed to look into purchasing a rock rake. In February, after reviewing several used rock rakes available in different states, it was decided to purchase a new one as the condition of used rakes could not be determined through photographs. The Board also agreed on developing a website and liens were place on those properties that were delinquent in annual dues. In March, the rock rake arrived. Leon Slichter from the county attended the Board meeting to discuss weed abatement and the possibility of helicopter spraying on those properties that are severely overgrown with Scotch thistle. Mr. Slichter said that the county would be contracting helicopter spraying next month and would assist with evaluating the properties using GPS. It was also agreed upon by the Board to include in all Board meeting minutes how each individual member voted and all comments by Board members in discussions. This would allow the opportunity for all property owners to see how the Directors were working for the membership both by their input and attendance. It was agreed that minutes of Board meetings would be posted on the website. In April, gravel was purchased for the S curves, ruts and potholes on Hammer Creek Road which was severely hit by the recent rains. In May, the website was constructed and the Board agreed to keep it generic. All roads were assessed and problem areas were addressed appropriately. The Board received communication from an attorney representing a property owner who wished to withdraw from the Association. This matter was handled by the attorney representing Twin River Ranch, and after a review of the Bylaws, CC&Rs and Idaho State Statutes, it was determined that a property owner, upon purchase of property, automatically becomes an association member and only by the sale of the property can the owner be released from both membership in or obligations to the Association. President Randy Olson introduced the current Board members and said he would like to see more women on the Board.

Reading and Approval of Minutes from the 2010 Annual Association Meeting: The minutes of the meeting of June 18, 2010, were read by Secretary Cathy Little. No additions or corrections were made. Barbara Macy moved that the minutes be accepted, seconded by Al Bolden, and agreed on by all present.

Treasurer’s Report: Treasurer Pat Hurt provided a handout for the membership. Currently, 12 properties remain in arrears for annual dues. Lien placement resulted in collecting $3500.00 in delinquencies. Pat stressed that dues are required to be paid by January first of each year and, although the Board does not like placing liens, it is the only way to collect delinquencies should the property be sold. Penalties, legal and filing fees are added to the amounts due as recommended by the CC&Rs. Property owners who remain in arrears will be taken to small claims court. Pat also said that record-keeping has improved and all annual dues on individual properties have been checked for accuracy. One property owner questioned the professional fees listed in the handout and Pat explained that this was the attorney fees incurred last month. Another property owner questioned whether the delinquencies were from property owners in Phase III, and Pat explained that all three Phases had delinquencies. Dwight Miller moved that the Treasurer’s report be accepted, seconded by Jack Reese and agreed on by all present.

 

Roads and Equipment: Pat Hurt explained the use of the rock rake which was modified to pull behind a pickup rather than using the grader which would require more fuel. The 10-foot rake pulls in gravel from the side of the road, fills in potholes, and takes out big rocks. It is definitely cost effective and savings on road maintenance using the rock rake have already been realized. Pat reported that all association roads have been sprayed for weeds using a generic Roundup and spot spraying of noxious weeds at the sides of roads as well as fan spraying of weeds in the centers of roads that do not receive much traffic was done. All roads have been evaluated and grading has occurred where needed as well as the application of gravel to problem areas. Heavy rain in May (6.27 inches) caused damage in several areas and those areas will be reassessed for further maintenance. Pat stressed that if there is a complaint about the condition of a specific area, to address that concern directly to him. Pat also stressed that, although all roads will receive attention when needed, roads that receive the most traffic and those that are steep and have repeated damage from heavy rains need more attention to maintain driving safety. Pat discussed the investigation into crushing our own gravel using rock donated by a Board member. Unfortunately, the cost of moving in the gravel crusher is cost-prohibitive ($25,000), so purchasing gravel, although expensive to haul, is still the less expensive option. Pat said that spending foolishly would not provide savings for the “catastrophic” events that could easily occur on any association road. Pat also said that the housing of TRR equipment on his property assures that it is not being used without his knowledge. He also tracks the operators’ use of the equipment by the hour and area of work and inspects all work when it is completed. Helicopter spraying of weeds to several properties was arranged earlier this month and Pat brought the pilot to the properties to coordinate the locations identified by GPS. Unfortunately, the company decided that there was too much liability and refused to spray.

Website: Cathy Little reported that the website was up and running by June first. Although there were 225 recorded visitors, a fair number of members present had not yet visited the site. Input was requested from the members present as to including a properties for sale page and discussion ensued. It was agreed to have such a page where property owners could list properties for sale, but the Board would assume no responsibility for showing properties or take calls on listed properties.   Property owners would need to provide a description of the property, location, the price and a contact number – whether it is the property owner or a Real Estate company. One property owner felt that we would be competing with the eyeofidaho website currently available, but it was agreed that since our website would not be providing photographs or charging a fee, there would be no competition. Another property owner stressed that the page would provide a central listing solely for TRR properties and those interested in buying property on TRR would not need to contact every area Realty to see what is available on the ranch. One property owner suggested that there be a page for builders, well drillers, etc., available in the area, and Cathy explained that a “contact” page was already included in the site. Another property owner suggested that we include a “disclaimer” on the properties for sale page to insure we are not responsible for any errors in the advertised properties. Another property owner suggested including the Bylaws and CC&Rs on the site as a PDF file. Since all property owners receive a copy of these documents upon purchase of a property and the documents are available through realtors, title companies and on a CD, at present they will not be put on the website. Another property owner suggested linking the contacts for the properties or photographs provided by the owners, and Cathy said that could be done as requested. President Randy Olson concluded the discussion by adding that the website was developed primarily to keep property owners informed of the activities on the ranch.

·         A property owner questioned whether the issue of doing our own rock crushing was dead. Pat Hurt reiterated the cost of locating the crusher on the ranch, the fact that it would be working on private property since TRR did not own any property of its own, and the fact that it would not be saving TRR any money.

·         A property owner questioned the condition of the culverts on Gregory Creek Road as causing the water damage and potholes on the side of Doumecq Road. Pat Hurt explained that the end of Gregory Creek Road is not maintained by TRR as it is the responsibility of the county to do so. Pat will check the culverts and if they need attention will contact the Doumecq Highway District.

·         A property owner suggested that we develop a listing of all property owners to include addresses and phone numbers for all property owners to have. She said when she first purchased property in 1997, such a list was provided to her. Discussion ensued about privacy issues and Cathy Little said the Board would not make such a list without the written consent of a property owner. It was suggested that inquiry be made in the November newsletter about the appropriateness of such a list.

·         A property owner made comment about the change in the CC&Rs since she purchased her property that put restrictions on individual use of properties. She felt that no one should say what she could or could not do on her own property. She was assured that the Covenants, Conditions and Restrictions had not been amended (except for an amendment filed in 2007 pertaining to making amendments!) regarding types of buildings, colors, etc., since the original filing in 1996. All restrictions that were originally developed by Red Creek Ranch and filed in 1996 remain unchanged and still in effect.

·         A property owner suggested that the Board composition should include equal representation from all Phases. It was discussed that all Board members are nominated and elected by the membership, regardless of in what phase they own property. The predominance of year-round residents is in Phases I and II, therefore the pool of nominees from Phases I and II is generally greater. Additionally, the majority of attendees at the annual meeting are property owners in Phases I and II. The Board has no control, nor should it, as to whether a nominee lives in Phase I, II, or III, as the willingness to be a Board member and to serve all three phases is what is important in the election process. A Board member does not represent the Phase in which he or she owns property, rather he or she represents the entire association as a whole.

Nomination and Election of Board Members: Bonnie Bruce, Dan VanLeeuwen and Randy Olson were nominated for the two open Board positions. Dan VanLeeuwen and Randy Olson were elected to the Board for three-year terms.

 

Jack Reese moved that the meeting be adjourned, seconded by Greg Waldroup and agreed on by all present. The meeting was adjourned by Board President Randy Olson at noon.

 

A picnic followed at Killgore Adventures. A big thank you to all who provided the delicious food this year and to the cooks who manned the barbeques. It was a great turnout!